The Best Microsoft Word Tips and Tricks

The Best Microsoft Word Tips and Tricks

If you’re like me, then you use Microsoft Word almost every day. From college papers to work reviews, Microsoft Word is an important part of many peoples’ lives.

But in spite of that fact, most people don’t spend more than a few minutes getting to know the program. You type words into it, change the size of a few headings, then call it a day and print off the document, right?

Well, Microsoft Word is actually a deep program with plenty of tips and tricks that many people never get to experience. Today, we’re going to highlight some of those tips and tricks for you and show you how to get more out of MS Word:

Find and replace all double paragraph spaces or accidental tab spaces

If you’re creating a new paragraph, then you press the ‘Enter’ button. But if you press that twice, you get two spaces. Finding and replacing these double space areas is easy. Simply go to the Find and Replace tool (click the replace button on the top right corner of the MS Word screen) and then type in:


And type the following into the Replace with section:


Microsoft Word classifies paragraphs as ^p, so two of those in a row is an erroneously-placed double paragraph space.

You can also do the same with tab spaces, which Microsoft Word classifies as ^t. Just type in:


And then put a single ‘space’ (tap the space bar) into the Replace section of the tool. You’ll replace all the tab spaces with ordinary spaces.

Use macros for frequently typed text

When you say the word ‘macro’, many peoples’ brains immediately think of complex coding and other technical stuff beyond their abilities. But macros are stupidly easy to implement in Microsoft Word and they can save you hours of time when creating the same text over and over again.

A lot of people use macros to write out company boilerplate information or legal disclaimers. Sure, you could copy and paste that information, but macros allow you to do that in a fraction of the time.

Watch this video to find out how to create a macro:

Basically, you go to View and then click the Macros button on the far right side and choose Record Macro, then you start to perform whatever macro command you want.

Make copy-and-pasted text always turn into the right font

I don’t know about you, but when I was in college I borrowed a lot of information from the internet. The only problem with borrowing text from the internet is that it retains its original font, coloring, and size when copied and pasted into Microsoft Word. Sure, you can manually switch this font back to the original style that you want, or you could permanently change a setting in Word that forces the text to always change to the font, size, and color you’re currently working with.


Here’s how to do it:

-Go to File

-Click options

-Click Advanced

-Look for an entry called Pasting from other programs

-Choose Keep Text Only then click OK

-You can now copy and paste text from anywhere on the internet and it will change into your appropriate formatting! Happy plagiarizing borrowing!

Delete a line or border in Microsoft Word

One of the most bizarre features in Microsoft Word is the irremovable line feature. I’m sure it has some useful purpose, but I’ve never actually needed to use it. In any case, when you type a bunch of hyphens, dashes, or underscores into Microsoft Word, it will turn into a big fat line all across your beautiful page.

Not only does this scar the page you’re working on, but it becomes nigh-impossible to remove. So how do you go about removing that line? First, you should call that line by its proper name, a ‘border’. Then, follow these directions:

-Click directly above that border


-On the home tab, look for the border icon (the 4×4 grid)

-It should look like the lower border is highlighted

-Change that setting to No Border and the line will magically disappear

-You can permanently remove the ‘irremovable’ line feature in Microsoft Word by going to File > Options > AutoCorrect Options. Then choose AutoFormat as You Type and search for Apply as you type. Then, uncheck the box for Border Lines. 



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